Office Administrator

Pear Recruitment: Office Administrator   
Location: Hackney
Salary: £25,000-£27,000
Hours: Monday – Friday 9.00am – 5.30pm
6 Months experience required for this role

We are working with an established independent property business in East London that is looking to appoint an Office Administrator to support the day-to-day running of its busy office.

This is a varied role suited to someone who is naturally organised, enjoys working in a customer-facing environment and takes pride in keeping things running smoothly.

You’ll become an important part of the team, providing administrative support across the business and helping ensure clients, properties and internal processes are managed efficiently.

The Role

Working closely with the wider team, you’ll be responsible for the administration that keeps the office operating effectively.

Your day will be varied, from handling calls and emails and coordinating appointments to updating property information, preparing documents and liaising with clients and external contacts.

You’ll need to be comfortable juggling different priorities, working to deadlines and using your initiative when something needs to be followed up.

For the successful applicants, this role will involve: 

• Providing day-to-day administrative support to the sales and lettings team


• Answering incoming calls, emails and enquiries professionally


• Greeting clients and visitors and providing a welcoming first point of contact


• Maintaining accurate client, property and applicant records on the CRM system


• Preparing property particulars, brochures and marketing materials


• Arranging and confirming property viewings


• Liaising with vendors, buyers, landlords, tenants, solicitors and other third parties


• Managing diaries and coordinating appointments and viewings


• Assisting with the progression of sales from offer through to exchange and completion


• Chasing outstanding information and keeping relevant parties updated


• Maintaining organised electronic and physical filing systems


• Producing reports and maintaining accurate spreadsheets


• Ordering office and marketing supplies


• Supporting the wider team with general office administration


• Ensuring properties and client information are presented accurately and professionally


• Helping to maintain high levels of customer service throughout the property transaction


• Taking ownership of administrative tasks and ensuring deadlines are met.

The Individual

• Possess excellent communication skills, both written and verbal.


• Excellent customer service skills


• Good IT skills


• Ability to demonstrate initiative


• Confident and motivated


• The ability to engage and work well within a successful team.

If you are interested in this position and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion.

*Recommend a friend* - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.  

Due to the number of responses, we receive to our advertisements we are unfortunately unable to respond individually to each applicant. If you do not hear from us within 7 days you may assume you have not been selected this time - but please apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.

Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.