Lettings Co- Ordinator

Pear Recruitment – Lettings Coordinator – Clerkenwell
Salary – £30,000 - £35,000
Hours: Monday – Friday 9am – 6pm 

Our client is looking for a Lettings Coordinator to be based in their Clerkenwell branch. An established, fully accredited independent agent is seeking a talented individual with around 1 year experience to join their expanding team, Reapit is preferred but not essential. This role offers a unique chance to become part of a company that prioritises exceptional customer service and consistently exceeds client expectations.

As a Lettings Coordinator, you will be at the forefront of the branch, engaging with a diverse range of clients and supporting the Lettings team. This position provides an excellent platform for career growth, with ongoing training and development opportunities.

The ideal candidate will possess a keen eye for detail and a passion for delivering outstanding service. Previous experience in a similar role is essential, strong communication skills are equally important.

Responsibilities:

• Receive Success Form & check for TOBs, Land Reg & AML checks


• Saving Interim Reference Reports in Reapit


• Sending Tenancy Details


• Booking any Outstanding Certs & Inventory


• Forwarding Completed References for the Manager to review & Landlord approval


• Generating draft Tenancy Agreements for the Manager to approve


• Request & Receive Signing & Move-in Monies from Tenants


• Final Certification Checks


• Execute Agreements & Send to all parties


• Send Success Form & Separate PI to Client Accounts


• Email Inventory to All, add meter readings, complete works orders

Assist all offices with:

• Deposit returns for Let Only & Rent Collect Landlords


• Booking check-outs for Let Only & Rent Collect Landlords

General Office Duties:

• Welcoming all visitors to the office and assisting with any initial lettings & sales queries


• The mainline telephone calls, voicemails & post


• Maintaining an accurate record of the allocation and movement of keys.


• Facilities Management: Stationery, Recycling, Cleaning, Alarms,

Additional Office Duties:

• Sending Terms of Business for signature & Client ID/ AML Checks.


• Helping to ensure compliance by checking and renewing certification such as GSC, EPC, EICR and Property Licensing.


• Generating and completing Works Orders.


• Ensuring excellent data quality and saving of all documents & file notes on Reapit.


• Assist with marketing, including canvassing, window cards, boards, organising photos & floorplans, etc.


• Any additional duties given by a director.

If you are interested in this role and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion. 

*Recommend a friend* - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.

Due to the number of applications we receive, we are unfortunately unable to respond to each applicant individually. If you do not hear from us within 7 days, you may assume you have not been selected at this time - but please do apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.

Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.