Office Administrator Sales & Lettings

Pear Recruitment – Office Administrator Sales & Lettings – Colindale

Salary - £28,000 – £30,000

Our client based in Colindale are looking for an experienced administrator to join their thriving busy business, assisting with both the Sales and Lettings department.

The successful applicant will be a highly organised individual with a keen eye for detail and continuity. With the ability to multi-task and meet agreed deadlines when set.

*Recommend a friend* - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.

Duties Include:

• Uploading any new properties to Reapit and ensuring the marketing is correctly actioned

• Update and refresh any properties on Reapit as per sales/lettings instructions

• Window cards-remove, replace or update if details change or property is sold/let

• Keys: recording and keeping up to date all key logs and usage on Repeat under the keys sections and ensuring all external contractors/third parties sing keys in and out in a key log. Audit to be done at the end of each day.

• Adding paperless files to the Q Drive

• Print out available property lists for sales/lettings for morning meeting and reference

• Prepare valuation packs for Market Appraisals

• Assist with targeted marketing through Spectre

• EPC locating or ordering for every property marketed and adding to file

• Instructing photos/floorplans/EPC’s for properties and arranging access where necessary

Sales and Lettings Instructions:

• Ensure all pre instruction checks are completed on Reapit for all current instructions, new and old

• Ensure access arrangements are up to date on Reapit

• Cross check all Reapit calls are being made and entries made on Activity Feed

• Check fee on Reapit against terms and conditions and query if different

• When all photos/floorplans/EPC received for a new property begin marketing process and ensure relevant portals are enabled/disabled. Double check data, spelling and latitude/longitude coordinates

• Check portals once uploaded and check property is uploaded correctly using full quota of premium listings and featured property

• 2 weeks after launch, go back onto property and amend listing details (after checking with Manager). Update lettings properties if now vacant

• Print out weekly marketing check and Clients to call for Managers to go through

Sales and Letting Process:

• Registering applicants on Reapit

• Processing all portal enquiries to negotiators

• Ensure all applications for tenancy, offers received are logged correctly onto Reapit.

• Add full details of the tenancy(start date, end date, rent, deposit amount, tenant, occupier (if different) and guarantor where necessary

• Carry out money laundering checks through the Company’s agreed procedure or Right to Rent checks

• Draw up tenancy agreements, requests for payment and offer letters

• Sending off and ensuring safe receipt of documents

• Receipting all tenancy monies/reservation deposits and advising accounts

• Sales progression-assisting with chasing conveyancers/purchasers/clients

• Completing lettings file checklist

Office General:

• Assisting keeping office tidy and presentable at all times

• Liaising if any cleaning issues within the office & instructing cleaners accordingly

• Monitoring and ordering stationery supplies

• Assisting with any maintenance issues within the office

If you are interested in this Office Administrator role and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion.

Due to the number of responses we receive to our advertisements we are unfortunately unable to respond individually to each applicant. If you do not hear from us within 7 days, you may assume you have not been selected this time - but please apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.

Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.