Lettings Co- Ordinator

Pear Recruitment – Lettings Coordinator – Shoreditch
Salary – £30,000 - £35,000
Hours: Monday – Friday 9am – 6pm

Our client is seeking a Lettings Coordinator to join their busy City Road office. This is an excellent opportunity to become part of a well-established, fully accredited independent estate agency with a strong reputation for delivering exceptional customer service.

The successful candidate will have around one year's experience in a similar role and be eager to develop their career within a supportive and growing team. Experience using Reapit would be an advantage, although it is not essential.

As Lettings Coordinator, you'll play a key role in supporting the Lettings team while acting as a first point of contact for landlords, tenants and applicants. This is a varied position that offers ongoing training, career progression and the chance to work in a fast-paced, client-focused environment. 

The ideal applicant will be highly organised, detail-oriented and confident communicating with a wide range of people. Previous experience within lettings or property is essential, along with a proactive attitude and a genuine commitment to providing an outstanding customer experience.

Responsibilities:

• Receive Success Form & check for TOBs, Land Reg & AML checks


• Saving Interim Reference Reports in Reapit


• Sending Tenancy Details


• Booking any Outstanding Certs & Inventory


• Forwarding Completed References for the Manager to review & Landlord approval


• Generating draft Tenancy Agreements for the Manager to approve


• Request & Receive Signing & Move-in Monies from Tenants


• Final Certification Checks


• Execute Agreements & Send to all parties


• Send Success Form & Separate PI to Client Accounts


• Email Inventory to All, add meter readings, complete works orders

Assist all offices with:

• Deposit returns for Let Only & Rent Collect Landlords


• Booking check-outs for Let Only & Rent Collect Landlords

General Office Duties:

• Welcoming all visitors to the office and assisting with any initial lettings & sales queries


• The mainline telephone calls, voicemails & post


• Maintaining an accurate record of the allocation and movement of keys.


• Facilities Management: Stationery, Recycling, Cleaning, Alarms,

Additional Office Duties:

• Sending Terms of Business for signature & Client ID/ AML Checks.


• Helping to ensure compliance by checking and renewing certification such as GSC, EPC, EICR and Property Licensing.


• Generating and completing Works Orders.


• Ensuring excellent data quality and saving of all documents & file notes on Reapit.


• Assist with marketing, including canvassing, window cards, boards, organising photos & floorplans, etc.


• Any additional duties given by a director.

If you are interested in this role and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion. 

*Recommend a friend* - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.

Due to the number of applications we receive, we are unfortunately unable to respond to each applicant individually. If you do not hear from us within 7 days, you may assume you have not been selected at this time - but please do apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.

Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.