Switchboard & Reception cover

Pear Recruitment – Switchboard & Reception cover
Salary – £11.75 PH
Thursday – Friday 9am – 5:30pm
 
 
Our client based in Enfield are looking for a candidate who is efficient and outgoing to work within their busy office covering the switchboard and reception area with some post room duties included. If you have experience working within an office environment and feel you can slot into this role with ease please send your CV for consideration and to discuss further.
 
*Recommend a friend*- Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.
 
Main Duties:

• Opening, stamping and sorting incoming post: - Deliver first post by hand around the building, collect internal mail from department out trays at the same time - Pigeon hole the collected internal post - Pigeon hole the 2 nd post, ring relevant people to advise their post is ready for collection from postroom
• Franking (and weighing where necessary) outgoing post, ready for the afternoon post pick up at 4:30pm
• Delivering reasonable sized packages to staff throughout the building
• Accepting deliveries, advising relevant staff of the arrival of large items for storage in garages
• Sending and receiving signed for/recorded delivery items
• Photocopying and shredding as required
• Laminating and binding as required
• Ordering couriers as required, keeping clear records of which members of staff request each job. Identifying staff/departments on corresponding invoices each month.
• Keeping a reasonable supply of stamps
• Ordering stationery: - Monitor stock levels, ensuring reasonable levels are maintained at all times. Auditing periodically to ensure no under/overstocks. Keeping cupboards tidy and accessible, grouping similar items together. - Checking corresponding stationery invoices for accuracy on receipt and forwarding to line manager for payment authorisation.
• Maintaining reasonable levels of Fairview printed stationery including, but not limited to, letterhead, envelopes, compliment slips, printed forms and business cards.
• Ordering supplies for the kitchen
• Ordering diaries, fiscal year planners/wall calendars once a year by September/October
• Provide holiday cover for the other part time post room role (4 weeks p.a)
• Provide cover to switchboard and reception (training will be provided) during busy periods and to cover holiday and sick leave
• Any other similar duties as reasonably required

 
 
If you are interested in this Switchboard /Post room Assistant role and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion.
 
Due to the number of responses we receive to our advertisements we are unfortunately unable to respond individually to each applicant. If you do not hear from us within 7 days, you may assume you have not been selected this time - but please apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.
 
Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.